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Roles
Compensation
Competitive pay; range indicates OTE (on-target earnings). Individual pay determined by skills, qualifications, experience, and location. Specific salary not provided.
- Salary period
- unclear
- Location basis
- Individual pay determined by skills, qualifications, experience, and location. Range indicates OTE.
Benefits
- Competitive pay
- Comprehensive benefits
- Flexible work options
- Recognition programs
- Focus on employee well-being
Tech stack
Required
Location
Silicon Valley, Silicon Valley, California, United States
Work setup
- Employment
- full-time
- Level
- Senior
- Remote policy
- Remote work arrangement (Source: Remote OK; Work arrangement: Remote). Able to work across global time zones.
- Remote scope
- worldwide
Role details
Responsibilities
- Provides high-level administrative support to the CEO and as needed the broader Executive Leadership Team (ELT), including calendar management, travel coordination, expense administration, meeting preparation, and note-taking.
- Ensures the CEO remains organized, well-prepared, and focused on key strategic priorities.
- Manages follow-ups, tracks action items from leadership meetings, and ensures critical commitments and business objectives stay on track.
- Develops and edits presentations, executive briefs, agendas, talking points, and other supporting materials for key meetings and communications.
- Supports internal communications including organizational announcements, board-related materials, and other business-critical documentation.
- Supports onboarding and integration of new executive leaders to help them navigate the organization, build key relationships, and get operationally up to speed quickly.
- Plans and coordinates company-wide events including All Hands meetings, executive offsites, leadership meetings, and strategic planning sessions.
- Acts as a central coordination point across the leadership team, maintaining visibility into executive priorities and helping surface communication gaps or operational issues.
- Partners with the executive team and department leaders on special projects, culture and engagement initiatives, and other business needs as they arise.
Requirements
- 5+ years of experience providing direct administrative support to C-level executives.
- Experience coordinating cross-functional projects and driving accountability across multiple stakeholders.
- Strong business acumen and understanding of executive operations and organizational priorities.
- Experience planning and executing executive offsites, leadership meetings, All Hands events, and large-scale internal communications initiatives.
- Demonstrated ability to influence without authority and build trusted relationships across all levels.
- Proven ability to handle sensitive and confidential information with discretion, sound judgment, and professionalism.
- Proactive and highly resourceful; anticipates needs, communicates clearly and confidently before and after key decisions.
- Advanced proficiency with Microsoft 365 including Outlook, Teams, Excel, PowerPoint, and Word.
- Comfortable facilitating virtual and hybrid meetings across platforms such as Teams and Zoom.
- Able to work across global time zones and support remote executives effectively.
Application
Please mention the word LUSTER and tag ROTEuMTA3LjIwNy41 when applying to show you read the job post completely (#ROTEuMTA3LjIwNy41).
- Portfolio
- unclear
- GitHub
- not required
- Cover letter
- unclear
- Apply flow
- unclear
Company context
Build an assurance layer that gives enterprises confidence to deploy agentic AI at scale and deliver reliable, engaging customer interactions.
- Product
- AI-powered customer experience assurance
- Industry
- unclear
Description
As the global leader in AI-powered customer experience assurance, we help brands deliver seamless, reliable, and engaging interactions across voice, digital, messaging, and AI-powered channels. Every year, our platform helps optimize hundreds of millions of customer journeys. This is a unique opportunity to join Cyara as Executive Assistant to the CEO. You will provide high-level administrative support to the CEO (and as needed the Executive Leadership Team), coordinate executive activities, manage critical communications, support strategic initiatives, and serve as a central connector across the organization. Responsibilities include calendar management, travel coordination, expense administration, meeting preparation and note-taking; managing follow-ups and action items from leadership meetings; developing and editing presentations and executive briefs; supporting internal communications and board-related materials; and onboarding/integration of new executive leaders. You will also plan and coordinate company-wide events such as All Hands meetings, executive offsites, leadership meetings, and strategic planning sessions. Additionally, you will partner on special projects and culture/engagement initiatives. The role requires 5+ years of direct administrative support to C-level executives, strong business acumen, cross-functional coordination, discretion with confidential information, and advanced proficiency with Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word), including facilitating virtual and hybrid meetings and working across global time zones.
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