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Roles
Tech stack
Required
Nice to have
Location
Pakistan
Work setup
- Employment
- full-time
- Level
- Mid-level
- Remote policy
- Fully remote role based in Pakistan; works Eastern Time (EST) business hours aligned with North American Events team; no travel required.
- Remote scope
- country-limited
- Timezones
- Eastern Time (EST) business hours, Evening and overnight schedule in Pakistan
- Travel
- No travel is required.
Role details
Responsibilities
- Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials.
- Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every workstream on track.
- Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping all data clean and current.
- Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details.
- Coordinate booth materials, signage, giveaways, and shipping so nothing is missing on event day.
- Support event marketing by drafting and scheduling email invitations, helping build registration and landing pages, promoting on social channels, and managing post-event follow-up.
- Track budgets, process invoices, and reconcile event expenses.
- Capture and report event metrics such as attendance and leads, and ensure leads flow into our CRM.
- Provide responsive remote support before and during live events, anticipating needs before they become problems.
Requirements
- 2+ years in events coordination, marketing coordination, project coordination, or a comparable role.
- A high degree of organization and meticulous attention to detail, with a proven ability to manage multiple events and deadlines simultaneously.
- Excellent written and verbal English communication skills.
- Strong proficiency with Microsoft Office, especially PowerPoint, Excel, and Word.
- Familiarity with AI tools like Claude, and the initiative to use them in day-to-day work.
- Ability to work Eastern Time (EST) business hours while based in Pakistan, staying aligned with a North American team.
Application
Please mention the word HARDY and tag RODguMTk4Ljk5LjE0Mw== when applying to show you read the job post completely (#RODguMTk4Ljk5LjE0Mw==).
- Portfolio
- not required
- GitHub
- not required
- Cover letter
- unclear
- Apply flow
- external
Company context
- Product
- All-in-one transportation management software for K-12 school districts
- Industry
- Education
Description
BusPlanner is hiring an Events Coordinator to support our Events team with the logistics, planning, and marketing behind our presence at conferences, trade shows, webinars, and user events across North America. This is a fully remote role based in Pakistan, ideal for someone who is exceptionally organized, an excellent communicator, and energized by keeping many moving parts on track at once. You'll work closely with our Events Team Lead as the operational backbone of our event calendar, owning timelines, coordinating vendors and registrations, and helping promote each event before, during, and after it happens. This role is based in Pakistan but works Eastern Time (EST) business hours to stay closely aligned with our North American Events team. You should be comfortable working a North American schedule, which falls during the evening and overnight in Pakistan. No travel is required; this is a behind-the-scenes role that keeps our events running from anywhere. As a successful Events Coordinator, you will: Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials. Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every workstream on track. Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping all data clean and current. Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details. Coordinate booth materials, signage, giveaways, and shipping so nothing is missing on event day. Support event marketing by drafting and scheduling email invitations, helping build registration and landing pages, promoting on social channels, and managing post-event follow-up. Track budgets, process invoices, and reconcile event expenses. Capture and report event metrics such as attendance and leads, and ensure leads flow into our CRM. Provide responsive remote support before and during live events, anticipating needs before they become problems.
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